Recording Policy - Instructor Agreement

updated - 5.9.2024

This agreement outlines the terms under which OLLI at Duke ("OLLI") may record and distribute course sessions for the benefit of registered members. Instructors will be notified in advance if their course is selected for recording.

OLLI will select approximately 15-20 courses per term for recording based on factors like class size and content. Generally, discussion-oriented courses focused on personal sharing will not be recorded.

OLLI offers recordings of select courses to provide members with additional flexibility and review opportunities, as well as provides access for differently abled members. This agreement applies to instructors ("Instructor") teaching courses chosen for recording
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Instructor Agreement
If the instructor would like their course to be considered for recording, the instructor must agree to the following:

• Recording and Distribution: OLLI is responsible for all recordings and distributions. All recordings will be initiated by an OLLI staff person.
• ​Limited Access for Registered Students only: Recordings will be available only to registered students through the Learnmore student portal during the term.
• Availability Window: Recordings will be available within 48 hours of the live session and throughout the course. Recordings will remain in the Student Portal for 30 days after the term ends, after which they will be removed from the Student Portal and no longer be accessible.
• Course Catalog Designation: Recorded courses will be clearly marked in the course catalog for student reference during registration.
• OLLI Use of Recordings: OLLI may use select recordings for marketing, training, community partnerships, or instructional purposes. 
• Recordings Not Downloadable: members and instructors cannot download recordings.

Instructor Contract Agreement
If your course is chosen to be recorded, your Instructor Contract will include an agreement for recording. The following clause is on the instructor contract that instructors sign:
“By signing below, I agree to give permission and consent to Duke University to allow photographs, video, and audio recordings to be taken of instructor as well as the instructors course activities pursuant to the instruction set forth in this agreement. Instructor further gives permission to Duke University and agrees that 1) photographs, video and audio recordings of instructor taken during the courses and 2) writings and other work produced for the course, and screenshots of instructors writings/work may be used to support Duke community partnerships and in perpetuity in Duke products publications websites and or social media channels.”

Member Agreement:
OLLI members and course participants agree to be recorded when registering for a recorded course. Members are made aware of recorded sessions and the recording Disclosure (below) via the OLLI Welcome Video and spoken reminder at the start of every recorded session. 

OLLI Recording Disclosure:
“OLLI at Duke is recording this Zoom session to share with the members who registered for this session and OLLI’s community partners. OLLI may also use this recording for instructional purposes and future online learning offerings. If you type in the chat window or unmute yourself to ask a question, your chat message, video image, and name will be recorded. 
By remaining in this meeting, you are agreeing to these terms and grant OLLI at Duke permission to share your contributions.”

Photo Release Policy:
Members also agree to OLLI’s photo release policy. The following Photo release policy is on the policies page on Learnmore.duke.edu/policies 
By becoming a member of OLLI at Duke, you grant permission for Duke University to use your likeness in photographs/videos in any and all of its publications and in any and all other media, whether now known or hereafter existing, controlled by Duke University, in perpetuity, and for other use by the University. By agreeing to this policy you will make no monetary or other claims against Duke University for the use of the interview and/or the photograph(s)/videos.